Public Hearing Requirements and Procedures

 

1. Filing an Application

The applicant must obtain and complete the necessary application form from the Community Development Department at 3S258 Manning Avenue.

2. Costs

With the filing of a completed application(s), a $480.00 administrative fee and a $600.00 deposit (totaling $1,080.00) must be submitted. The deposit money is used by the City for payment of the costs of the publication of a legal notice in the newspaper, the services of a court reporter at the hearing, and the transcript of the hearing proceedings. Any balance remaining after these costs have been covered will be returned to you. In the event the legal notice publication and public hearing transcript costs exceed the initial deposit, the City will require additional monies to be submitted.

3. Applications and Accompanying Submittals
Reviewed by the City

If the application(s) are complete, a public hearing date before the Plan Commission and/or Zoning Board of Appeals will be scheduled for a date determined by the volume of cases waiting to be heard, and to ensure adequate public notification of the public hearing according to State Statute. (Refer to accompanying Public Hearing Requirement Schedule.)

4. Hearing Notice Drafted

The City drafts a public hearing notice, listing the date, time, location and purpose of the hearing. The City submits the notice to a local newspaper for publication in compliance with statutory requirements.

5. Applicant Mails Notice to Adjacent Property Owners

The applicant will be given a copy of the Legal Notice/Notice of Public Hearing, and in keeping with statutory requirements, must mail a copy of such notice to the owners of properties located within 250 feet (excluding right-of-way) of the subject property, by certified/return-receipt requested mail. All returned receipts must be provided to the Plan Commission Recording Secretary the day of the public hearing. A list of property owners to whom the applicant must send the notice can be obtained from your Township Office, as follows: Winfield 630/231-3573; Naperville 630/355-2444.

6. Sign Display

The City drafts Public Hearing Sign language, stating the subject of the public hearing, the type of action being requested, and the date, time, and location of the public hearing. You will be given a copy of such language, and must post a sign that reflects such language in the front yard of the property.

7. Prior to the Public Hearing

No later than the end of the day on Thursday of the week before the public hearing, the applicant must submit 25 sets of documents (application, site plan, elevations and anything pertinent to your request) to the Community Development Department. These sets are distributed to the Plan Commission/ZBA, City Council, and City staff in advance to allow adequate time for review prior to the public hearing.

8. The Public Hearing

A formal public hearing is held before the Plan Commission and/or Zoning Board of Appeals. This board is comprised of citizens who serve as appointed volunteers, and is a recommending body. The applicant and/or a representative will be required to attend the meeting to present the proposed project and answer any related questions.

9. Recommendation to City Council

The Plan Commission and/or Zoning Board of Appeals sends their recommendations to either approve or deny the request to City Council. The City Council has final authority to grant or deny the request.

10. Council Action

Should the City Council approve the request, it directs staff to draft an ordinance. The ordinance returns to Council for two “readings” as part of the final approval process. (The Council will consider written requests to waive the second reading of the ordinance.)

11. Issuance of Permit

Once the ordinance has been approved, a permit can be issued for the project.

12. Estimated Length of Time

If all requirements are met, the process generally takes approximately 3 months.