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Under the direction of the City Administrator, the Administration Department is responsible for planning, organizing, and directing multiple City programs, services, and activities pursuant to the policy and direction of the Mayor and City Council and in accordance with the City codes, ordinances, and statutory requirements.

SERVICES:

• Notary Public
• Voter Registration
• Absentee Voting
• Providing Information and Directions
• Freedom of Information Requests
• Assistance with unresolved garbage complaints
• Assistance with unresolved cable complaints

The Administration Department of the City of Warrenville is responsible for operations of all City departments, management of capital projects, presentation and management of the City budget, TIF district administration, support of elected officials, boards and commissions, public communication, research and policy recommendation, intergovernmental relations, administration of special projects, grant application, personnel duties, IT, risk management, professional development, employee safety, labor relations, garbage/recycling program, RFP and contract negotiation, and meeting agendas and packet preparation. The Department consists of the City Administrator, Assistant Administrator, Executive Assistant, Administrative Services Coordinator, and Part-time Receptionist/Indexing Clerk.

City Operations – The City Administrator is the Chief Administrative Officer of the City and oversees operations and supervises Department Heads.

Budget – The City Administrator is the Budget Officer and TIF District Administrator and oversees the preparation, presentation, and administration of the budget.

Council/Committee/Commission Staffing – Administration Department staff supports the City Council, Committees of the Whole, Natural Areas Commission, Cable Communications Commission, Tourism and Arts Commission, and Employee Safety Committee as well as provides office assistance for elected officials.

Assistance to City Clerk – The Executive Secretary, acting as Deputy City Clerk, serves as notary and voter registrar. The position also processes FOIA requests and prepares minutes.

Public Meeting Preparation – Administration Department staff publishes and posts meeting notices, bid openings, and public hearings as well as prepares agenda packets.

Preparation of Official City Documents – Administration Department staff prepares City ordinances, resolutions, and proclamations.

Press Releases – The City Administrator is the City’s official spokesperson and Public Information Officer. Public relations duties, such as press releases, are delegated to the Assistant City Administrator in the Administration Department. Warrenville will periodically issue press releases on programs, initiatives, events and other newsworthy issues. To see past press releases, visit the news section of the website.

Research – Administration Department staff compiles historical data requested by residents and conducts research on Council initiatives and updates them on community issues.

Liaison to Service Providers – Administration Department staff acts as liaison between the residents and Warrenville service providers including utilities and private contractors.

Human Resources – Administration Department staff provides support related to training, recruitment, FMLA, fitness for duty, CDL drug testing, personnel policies, labor contracts, and employment law. The City Administrator is the final authority on hiring and termination.

Notary – An Illinois notary public holds an important office as set forth by Illinois law (Illinois Notary Public Act). The Illinois Secretary of State appoints residents as notaries for a term of four years. The purpose of notarization is to prevent fraud and forgery. A notary acts as an official and unbiased witness to the identity of a person who comes before the notary for a specific purpose. If a document requires the administration of an oath, the person must personally appear before the notary, be administered the appropriate oath, and sign the document in the notary’s presence. If the document requires an acknowledgment, the person must appear before the notary and acknowledge the document.

The City of Warrenville offers notary services in the Administration Department, Finance Department, Community Development Department, and Police Department. Contact Administration at 630/393-9427 for more information.

Public Relations – Administration Department staff prepares and publishes press releases, City newsletter, and employee newsletter. Maintains the webpage and Channel 10 programming and message board.

Grant and Award Applications – Administration Department staff works towards financial support and recognition of the City by submitting projects and programs and for grants or awards.

Risk Management – The Assistant City Administrator serves as the City’s Risk Manager and reviews all liability claims and oversees the City’s risk management coverage.

Information Technology –Administration Department staff oversees the City’s website, cable television channel, telephone system, and IT infrastructure.

CURRENT EMPLOYMENT OPENINGS:
Click here to view a PDF of Current Openings